1
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Name
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The Name of the Society shall be "The New Zealand Psychological
Society Incorporated".
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2
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Objects
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The objects for which the Society is established are:
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(a)
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To promote the discipline of psychology as a science;
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(b)
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To promote the development and use of psychological knowledge for
the alleviation of social problems and reduction of social inequalities,
consistent with the principle of empowerment;
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(c)
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To promote high standards of ethical and professional service and
practice on the part of psychologists;
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(d)
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To disseminate knowledge of pure and applied psychology;
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(e)
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To promote the interests of the profession of psychology in New
Zealand;
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(f)
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To grant pecuniary or other assistance to any society, school,
college, university, institute or body corporate established in
New Zealand in the interests of research in or the study of psychology
or of the profession of psychology;
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(g)
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To grant prizes or scholarships or subsidise lectureships in any
school, college, university or institute in connection with research
in or the study of psychology or its practice;
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(h)
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To do all such things as are incidental or conducive to the attainment
of the above objects or any of them.
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3
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Implementation of Objects
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In giving effect to the objects for which the Society is established
the Society shall encourage policies and practices that reflect
New Zealand's cultural diversity and shall, in particular, have
due regard to the provisions of, and to the spirit and intent of,
the Treaty of Waitangi.
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4
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Membership
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All persons who were Members of this Society on the date of adoption
of these Rules shall remain Members of the Society.
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5
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Honorary Fellows
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5.1
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Honorary Fellows are ordinary Members, Associates or persons of
distinction outside of the Society who have made an original and
significant contribution to psychological knowledge or rendered
outstanding services to New Zealand Psychology. The total number
of Honorary Fellows at any one time shall not exceed fifteen.
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5.2
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Honorary Fellows may be elected from time to time on the nomination
of the Council at a General Meeting of the Society.
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6
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Fellows
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6.1
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To qualify for election as Fellows, Members will have satisfied
the Executive:
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(a)
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That they have been engaged in psychological work or study
for a period of seven years after qualifying for membership;
and
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(b)
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That they possess an advanced knowledge of psychology in
at least one of its fields; and
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(c)
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That they have made a substantial and original contribution
to the advancement of psychological knowledge or practice
either by their own researches or by organising or developing
the work of others.
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6.2
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For Fellowship, Members must be nominated by two Members of the
Society. Such nominations will be referred to the Membership and
Status Committee. Following consideration of the nominations the
Membership and Status Committee will make recommendations to the
Executive regarding election to Fellowship (other than Honorary
Fellowship). The Executive will decide whether the candidate will
be elected. No record will be made in the Minutes of the Executive
of the names of candidates not elected, but such a record may be
made in the Minutes of the Membership and Status Committee.
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7
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Associate Fellows
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7.1
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To qualify for election as Associate Fellows, Members will have
satisfied the Executive:
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(a)
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That they have been engaged in psychological work for a period
of four years after qualifying for membership; and
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(b)
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That by their own researches or by organising or developing
the work of others, they have made a substantial contribution
to the advancement of either:
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(i)
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Psychological knowledge; or
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(ii)
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Psychological practice, and have developed professional
skills which entitle them to be regarded as mature and
highly competent professional psychologists.
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7.2
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For Associate Fellowship, Members must be nominated by two Members
of the Society. Such nominations will be referred to the Membership
and Status Committee. Following consideration of the nominations
the Membership and Status Committee will make recommendations to
the Executive regarding election to Associate Fellowship. The Executive
will decide whether the candidate will be elected. No record will
be made in the Minutes of the Executive of the names of candidates
not elected, but such a record may be made in the Minutes of the
Membership and Status Committee.
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8
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Members
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8.1
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To qualify for election as Members applicants will have satisfied
the Executive that they possess one of the following qualifications:
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(a)
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A Doctorate in the field of Psychology; or
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(b)
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An Honours or Masters degree in the field of psychology following
a Bachelor's degree in which Psychology is a major subject;
or
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(c)
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An Honours, Masters, or other approved postgraduate degree
in Education in which at least two papers on psychological
topics have been taken at that level, and that either
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(i)
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A thesis on a psychological topic has been accepted,
or
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(ii)
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At least a full year of relevant supervised experience
or training acceptable to the Executive has been completed,
provided always that psychology has been passed at the
second year level and that the total period of study
has not been less than four years.
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(d)
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Such equivalent qualifications, skills or knowledge in psychology
as may be approved by the Executive.
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8.2
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An applicant for election to Membership shall be proposed by at
least two members. These members need to have personal knowledge
of the applicant and be able to provide information regarding the
applicant's qualifications. Qualifications gained at overseas institutions
will be accepted only if they comply with the Society's published
criteria.
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9
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Membership Applications
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9.1
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Applications for Membership are to be sent to the Executive Secretary
and must include documentary evidence of educational qualifications,
experience and employment (unless these have already been sighted
by the Secretary). Applicants must state the grade of membership
for which they are applying.
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9.2
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The Executive Secretary may consult the Membership & Status Committee,
the Convenor of the Ethical Issues Committee, the applicant's proposer
and seconder and/or any other person thought to possess information
relevant to the membership application.
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9.3
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The Executive Secretary will present a report to each Executive
meeting, detailing recommendations about membership applications.
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9.4
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Following approval by the Executive, the Executive Secretary shall
circulate to all Members of the Society a list showing the applicant's
name, address, proposer and seconder, together with a statement
that if no objections are lodged within a period of twenty-one days,
each applicant will be declared elected.
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9.5
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A Member who objects to the election of any applicant shall lodge
the objection in writing with the Executive Secretary. Such objection
shall be supported in writing by a second Member of the Society.
Under exceptional circumstances, an objection will be considered
when made by one Member only. If no objections are received by the
Executive Secretary within twenty-one days of the list being sent,
Executive shall declare an applicant elected.
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9.6
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The Executive shall examine each objection in the first instance.
It may:
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(a)
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Set it aside if it thinks fit;
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(b)
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Ask the applicant, proposer and seconder to comment;
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(c)
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Seek further information from the objectors;
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(d)
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Set up a Committee to enquire into the matter;
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(e)
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Or take any other action.
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9.7
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In the event of a Committee being set up, all enquiries will be
conducted in strict confidence, with the names of the applicant,
those objecting and giving evidence known only to the Committee
and to the Executive. The Committee will provide a full report of
its enquiries to the Executive within a reasonable time of it being
established. If enquiries are not completed within two months a
progress report will be presented to Executive. The Executive has
absolute discretion to decide whether or not the applicant will
be declared elected.
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9.8
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The Executive Secretary will inform an applicant of the result
of her/his application. Successful applicants will be advised of
the subscription and/or fees payable and will be provided with a
copy of the Rules by the Executive Secretary.
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9.9
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Election of an applicant becomes effective when the first subscription
is received by the Executive Secretary. If this is not paid within
six months from the date of election, the election may be revoked
by the Executive.
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9.10
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All Society Members will be notified of any change (including election,
transfer from one grade of membership to another, resignation or
expulsion) in the membership status of any other Member.
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10
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Life Membership
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Life membership may be granted to those persons who have been Members
of the Society for thirty years, or who have been members of the
Society for at least twenty years and who have made an outstanding
contribution to the Society over an extended period of time. Life
Members may be exempt from further payment of subscriptions or be
liable to diminished subscriptions as the Executive may from time
to time determine. Life Members shall retain all rights and privileges
of membership. For the purposes of this rule prior membership of
an equivalent overseas psychological organisation may be deemed
equivalent to membership of the New Zealand Psychological Society,
at the discretion of the Executive.
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11
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Student Subscribers
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The Executive may approve students who meet the Society's published
criteria as Student Subscribers. They will receive notices of and
be entitled to attend general meetings of the Society and to enjoy
such privileges of membership as the Executive may from time to
time determine. They will not be eligible to vote.
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12
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Subscribers
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The Executive may approve persons who are not qualified for membership
but who have a professional interest in psychology as Subscribers.
They will receive notices of and be entitled to attend general meetings
of the Society and to enjoy such privileges of membership as the
Executive may from time to time determine. They will not be eligible
to vote.
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13
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Officers of the Society - The Executive
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13.1
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The Society's affairs will be governed by an Executive consisting
of the offices of President, President-elect, four Directors and
two bicultural representatives. Only members of the Society are
eligible to serve as members of the Executive. Each Member will
normally serve a term of two years and will be elected or appointed
according to the provisions set out below.
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13.2
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President and President-elect shall be elected to these offices
by the members of the Society as set out in rule 14.
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13.3
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The four Directors shall be elected by the members of the Society
as set out in rule 14, to manage specific portfolios determined
from time to time by the Council of Representatives as relevant
to the Objects and activities of the Society.
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13.4
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The two bicultural representatives will be nominated by the National
Standing Committee on Bicultural Issues, with the nominees' endorsement,
and the nominations notified to the Executive Director of the Society
at least 21 days before the AGM. Appointment of the nominees will
be confirmed by the Chairperson at the AGM.
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13.5
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Co-opted members may be appointed by the Executive as necessary.
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14
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Annual Elections
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14.1
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Nominations for all elections to the Executive will be in writing
and signed by two Members of the Society with the consent of the
nominee endorsed. The Executive Secretary must receive these at
least twenty one clear days before the date on which the annual
general meeting is to be held.
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14.2
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Notice of the date on which nominations close will be embodied
in or accompany the notice of the annual general meeting.
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14.3
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If the number of candidates nominated for any office equals the
number of vacancies, the Chairperson at the annual general meeting
shall declare those nominated to be elected.
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14.4
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If the number of candidates for any office is less than the number
of vacancies the Chairperson at the annual general meeting will
declare those nominated to be elected and will call for nominations
for any office then vacant. If such nominations exceed the number
of vacancies an election will be held at the meeting and will be
determined by vote as described in Rule 30.
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14.5
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If the number of candidates for any office is greater than the
number of vacancies a postal ballot will be held in the manner described
in Appendix 1.
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15
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Casual Vacancies
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If any casual vacancy occurs in the office of President, the President-elect
will take that office. If any other casual vacancy occurs the Executive
may appoint a person to fill that vacancy for the unexpired term
of the office. If the person appointed is already a member of the
Executive, then the Executive may likewise fill the subsequent vacancy.
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16
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Vacation of Office
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Membership of the Executive will be vacated if the Member:
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(a)
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Fails to attend three consecutive meetings of the Executive without
first having obtained the approval of the Executive; or
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(b)
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Resigns office by notice in writing to the Executive Secretary;
or
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(c)
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Becomes bankrupt or makes an arrangement or composition with his/her
creditors; or
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(d)
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Is convicted of any offence against the laws of New Zealand for
which the member would be liable on conviction to imprisonment for
one year or longer; or
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(e)
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Becomes subject to a reception order under the Mental Health Act
1992.
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17
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Powers of the Executive
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The Executive will have the following powers:
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(a)
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To exercise on behalf of the Society the powers vested in it by
these Rules.
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(b)
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To direct and manage the property and affairs of the Society; to
control and invest the funds of the Society in such a manner as
the Executive sees fit whether or not such mode of investment is
authorised by the law of New Zealand for the investment of trust
funds.
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(c)
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To appoint, remove and suspend officials and employees; to determine
their powers and duties; to oversee and monitor their performance
in carrying out their duties; and to make such arrangements with
them as the Executive sees fit.
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(d)
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To purchase, take on lease, or in exchange, hire or acquire in
any manner any property or any rights or privileges which the Society
may think necessary or convenient for any of its purposes.
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(e)
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To enter into any arrangements with any authorities which may seem
conducive to the attainment of any of the Society's objects, and
to obtain from any authority any rights, privileges and concessions.
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(f)
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To apply for, promote and obtain, or join in applying for, promoting
or obtaining any Act of Parliament, Royal Charter or licence or
any authority, necessary or desirable for furthering any of the
Society's objects. To take such steps and proceedings and to do
such things as may seem necessary or expedient to protect or further
the interests of the Society.
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(g)
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To promulgate a Code of Ethics, binding all Members and regulating
professional standards of behaviour, relations between Members and
Members, and relations between Members and non-members, and to amend,
revoke and replace the Code of Ethics in force.
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(h)
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To convene conferences of members of the Society for the purpose
of holding lectures, discussions, symposia and addresses, or for
any other purpose within the objects of the Society.
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(i)
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To prepare, edit, print, publish, issue, circulate, sell, lend,
issue and distribute any papers, treatises, books, pamphlets, leaflets,
or documents relating to psychology, or any reports of the proceedings
and accounts of the Society. The Executive may translate and/or
illustrate any of the publications.
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(j)
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To solicit and receive money and funds by way of contributions,
donations, legacies, grants or any other lawful methods; and to
accept gifts of property of any description (whether subject to
any special trusts or not) donated for any of the objects of the
Society; and to administer those funds and property.
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(k)
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To establish, maintain and extend a library of books, works and
manuscripts on psychology and its applications, or on allied subjects.
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(l)
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To make provision for laboratories for research in any field of
psychology or related discipline.
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(m)
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To make grants of money, books, apparatus, or other things for
the purpose of promoting invention and research in psychology or
its applications or in allied subjects.
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(n)
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To sign, draw, accept or endorse all cheques, promissory notes,
drafts, bills of exchange and other negotiable instruments, and
all receipts for money paid to the Society, in such manner as the
Executive from time to time determines.
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(o)
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To construct, alter, pull down, decorate, maintain, furnish, fit
out, and improve any buildings or premises, and to undertake and
execute any works necessary or convenient for the purposes of the
Society.
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(p)
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To lend and advance money or give credit to any person company
or incorporated body.
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(q)
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To reduce or remit in any special case the annual subscription
or subscription arrears of any Member.
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(r)
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To delegate to the Executive Director, the Executive Secretary
and/or other officials such powers as it may from time to time determine.
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(s)
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To take such steps as it may think fit for the purpose of promoting
any of the objects of the Society.
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18
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Duties of the Executive
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It will be the duty of the Executive:
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(a)
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To keep a register of Members, and to record their qualifications,
appointments, dates of membership, occupations, addresses and grades
of membership.
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(b)
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To keep minutes of its proceedings.
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(c)
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To fix the annual subscription of Members.
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(d)
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To monitor the ongoing income and expenditure of the Society and
ensure the preparation of a set of Annual Financial Statements.
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19
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Council of Representatives
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19.1
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A Council of Represetatives will exist to provide advice to the
Executive on policy development, and to fulfil other roles as set
out elsewhere in the rules.
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19.2
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The Council of Representatives will comprise one member from each
of the member groups of the Society which have been formally constituted
according to Rule 23, plus the Convenor of the Ethical Issues Committee,
a Student representative of the current Student Subscribers of the
Society, and the members of the Executive.
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19.3
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The members of Council who are representative of the member groups
constituted under Rule 23 will be selected by the members of that
group, who shall notify the Executive Secretary of the name of their
representative at or immediately following each AGM of the Society.
If the selected representative is unable to attend a meeting of
the Council of Representatives, another member of that group may
be selected to attend.
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20
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Duties of the Representative Members of Council
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20.1
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The representative members of Council will each be required to
report on the activities of their member group to every meeting
of the Council, and to provide annual reports to the Society's annual
general meeting.
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21
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Proceedings of the Executive and the Council of Representatives
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21.1
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The Executive will normally meet ten times per year. The President
or any two members of the Executive may at any time summon a meeting
of the Executive by giving at least seven days' notice to all Executive
members. The quorum necessary for the transaction of business at
an Executive meeting shall be four.
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21.2
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The Council of Representatives will meet at least two times per
year. One meeting may be held in conjunction with the Annual Conference
and the Annual General Meeting of the Society. The President or
any two Members of the Council may at any time summon a meeting
of the Council by giving at least seven days' notice to all Council
members. The quorum necessary for the transaction of business at
a Council meeting shall be ten.
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21.3
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The President or in the President's absence the President-elect
will chair at Council or Executive meetings. If within five minutes
after the time appointed for the holding of a meeting neither the
President nor President-elect is present the members attending will
appoint one of their number to chair the meeting.
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21.4
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Council or Executive may regulate its meetings, as it thinks fit.
Questions rising at any meeting will be decided by a majority of
votes. In the case of an equality of votes the Chairperson will
have a second or casting vote.
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21.5
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No members of the Council or Executive will vote on any issue relating
to any contract or agreement in which they are interested. If they
do so, their vote will not be counted. It will be the duty of all
members of the Council or Executive who are directly or indirectly
interested in any matter under consideration by the Council or Executive
to declare the nature and extent of their interest to the Council
or Executive.
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22
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Committees
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22.1
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The Executive may delegate any of its powers to Committees. The
approval of the Annual General Meeting will be required for the
establishment and disestablishment of Standing Committees. Ad hoc
committees may be established and disestablished by the Executive.
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22.2
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Members of Standing Committees will be appointed by the Executive,
usually in consultation with the chairperson of the Committee, for
a term of three years. At the end of this term they may be reappointed
except that no member shall be eligible to serve more than two consecutive
terms. Appointees must be financial members of the Society and in
the case of the Membership and Status Committee must be Fellows
of the Society. Committees will have no fewer than three members
and may elect a chairperson from among their own members.
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22.3
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Ethical Issues Committee
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(a)
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The Executive shall appoint a Member to convene the Ethical
Issues Standing Committee (EIC), the full membership of which
shall be appointed by the Executive following nomination by
the Convenor. The terms served by the Convenor and Members
of the EIC shall be determined by Executive and may be extended
at the discretion of the Executive. The Executive may terminate
the set term of service of any EIC member by giving not less
than one month's notice in writing, stating the reason or
reasons for the decision. EIC members shall similarly provide
notice of their intention to resign from the committee, but
the Executive may invite or accept resignations with immediate
effect in such extraordinary circumstances as the Convenor
or Executive may define.
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(b)
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The EIC shall consist of the Convenor, at least two Members,
at least one Community Advocate (who shall not be a Member),
and (in an administrative capacity) the Executive Director.
Where the EIC needs to increase its membership to respond
adequately to requests made of it, the Convenor may, subject
to the approval of the Executive, co-opt persons with the
required expertise to carry out specific tasks or projects.
Those persons so co-opted may include non-members who represent
a relevant area of public or professional interest in the
matter before the EIC.
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(c)
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The role and functions of the EIC shall be:
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(i)
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Promotion of the ethical practice of psychology
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(ii)
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Development and promotion of the Code of Ethics
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(iii)
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Provision of advice on ethical issues to the Executive
or Council and others
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(iv)
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Investigation of complaints about the conduct of Members
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(v)
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Advising the Executive on appropriate responses to
breaches of the Code of Ethics.
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22.4
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Ad hoc Committees may be appointed by the Executive at its discretion
to carry out any task assigned to them by the Executive and on terms
and conditions laid down by the Executive.
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22.5
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The Executive will prescribe the terms of reference and powers
of such Committees and may fix the quorum for each Committee. Any
Committee appointed by the Executive will conform to any regulations
imposed on it by the Executive. All Committees will report to the
Executive. Their decisions shall be subject to confirmation by the
Executive, unless the Executive otherwise expressly determines.
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22.6
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Committees may invite persons who are not Members of the Society
to attend their meetings in an advisory capacity.
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23
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Member Groups of the Society
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With the approval of the Executive any members of the Society may
form groups as colleges, divisions, local branches or ad hoc groups
of the Society. Objects and criteria for membership will be subject
to the approval of the Executive. Such groups may meet at such times
and places and may conduct their proceedings in such manner and
with such rules as they think fit. This may include levying their
members any subscriptions which may be determined under their rules.
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24
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Publicity
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No Member (other than the President or a Member authorised so to
do by the President) will speak for and represent the views of the
Society as a whole without first having obtained the approval of
the Executive so to do.
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25
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Financial Year
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The financial year of the Society shall commence on the 1st day
of June and shall end on the following 31st day of May.
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26
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Accounts
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The Executive Secretary will keep proper books of accounts and
will submit to each annual general meeting a statement of the Society's
assets and liabilities, income and expenditure for the preceding
financial year.
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27
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Audit
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The Executive will appoint an auditor who is a member of the New
Zealand Society of Accountants but who is not a Member of the Society.
The auditor will hold office as long as the Executive thinks fit,
and will be paid whatever remuneration the Executive may determine.
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28
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Annual General Meetings
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In each calendar year the Society will hold an annual general meeting.
Not more than fifteen months will elapse between the date of one
annual general meeting and that of the next. The business to be
transacted at each annual general meeting will include the consideration
of the income and expenditure accounts and balance sheets for the
preceding financial year and reports of the Society's Officers,
Standing Committees, Member groups, and Auditors.
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29
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Extraordinary General Meetings
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The Executive may, whenever it thinks fit, convene an extraordinary
general meeting. After receiving a requisition signed by not less
than ten Members of the Society, the Executive Secretary will convene
an extraordinary general meeting.
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30
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General Meetings
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30.1
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All general meetings of the Society will be held at such time and
place as the Executive may appoint. The Executive Secretary must
give all Members not less than thirty-five days' notice of any general
meeting and the notice shall specify the business proposed for the
meeting. Any general meeting may transact business other than that
set out in the notice calling the meeting.
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30.2
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The quorum at any general meeting will be twenty-five Members personally
present, and no business will be transacted at any general meeting
unless a quorum is present at the commencement of business. If within
half an hour from the time appointed for a general meeting a quorum
is not present the meeting will be dissolved.
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30.3
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The President, or, in his/her absence, the President-elect will
chair general meetings of the Society. If neither of these officers
are present within fifteen minutes after the time appointed for
the holding of the meeting, the Members of the Society present will
elect one of their number to chair the meeting.
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30.4
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At any general meeting a resolution put to the vote of the meeting
will be decided by simple majority on a show of hands unless a poll
is demanded by not less than a third of the Members present. Any
poll required will be held in such manner as the Chairperson of
the general meeting will determine. A declaration by the Chairperson
that a resolution has been carried or lost will be conclusive evidence
of the fact. In the case of an equality of votes the Chairperson
of the meeting will be entitled to a casting vote.
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31
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Complaints against Members
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31.1
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The Executive is entitled to discipline any Member who in the opinion
of the Executive has acted:
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(a)
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In breach of the rules, By-laws or Code of Ethics of the
Society; or
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(b)
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Who has been admitted as a Member as a result of false representation;
or
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(c)
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Who in the opinion of the Executive, has been guilty of conduct
rendering him/her unfit to remain a Member of the Society.
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31.2
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Complaints relating to the conduct of Members of the Society will
be referred to the Ethical Issues Committee (or, under exceptional
circumstances, a committee appointed by the Executive for the specific
purpose), which will:
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(a)
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Determine whether the matter warrants investigation
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(b)
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If appropriate, investigate the matter(s) of complaint/concern
(relying on correspondence or hearing submissions from the
parties, as it deems necessary), and report to the Executive
its findings, and its recommendation regarding actions the
Society might take, if any.
The Executive may ratify the investigating committee's decision
or adopt or reject its report, wholly or in part.
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31.3
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Any Society investigation of a Member's conduct will be carried
out in accordance with the Complaint Investigation Procedures promulgated
by the EIC and the Executive. Members under investigation are notified
by registered (or similarly documented) post sent to the Member's
last known address (as recorded in the Society's Register). Members
are required to co-operate with the enquiry and must respond to
the Committee's requests for information pertaining to the investigation
within 20 working days of this notification being posted. If Members
wish to appear before the investigating committee, written notice
to this effect must also be given within the response period. Complainants
may also appear before the committee but this normally occurs without
the Member or Member's representative present. Cross-examination
is not permitted by either party.
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31.4
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If the investigating committee considers that the Member has breached
the Code of Ethics or has been guilty of misconduct, it may recommend
or take one or more of the following actions:
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(a)
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Provide educative advice to the Member;
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(b)
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Require that the Member cease and desist from the conduct
considered inappropriate/unethical;
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(c)
|
Warn the Member about consequences of further or repeated
instances of the conduct investigated.
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Taking into account the seriousness of the breach or misconduct,
the investigating committee may also recommend to the Executive
that one or more of the following sanctions be imposed:
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(d)
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Reprimand of the Member for the misconduct;
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(e)
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A requirement that the Member undertake a specified programme
of education, supervision, or review of practice (to standards
defined by the Executive);
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(f)
|
A probationary period with monitoring of the Member's compliance
with investigating committee or the Executive disciplinary
sanctions;
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(g)
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Suspension of membership of the Society, in conjunction with
or pending other actions;
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(h)
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In accordance with Rule 31.7, termination of membership by
invited resignation;
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(i)
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In accordance with Rule 31.7, expulsion of the Member from
the Society;
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(j)
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Reporting of the matter to another investigating body (with
comment, if appropriate), usually without reference to the
Member concerned.
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31.5
|
Any person who is the subject of any disciplinary decision made
under Rule 31.4 will be notified by registered (or similarly documented)
post to the address shown in the Register of Members. Within 20
working days of such notification being posted, the Member must
inform the Society in writing whether the decision is accepted (and
give an assurance that any required proof of compliance will be
provided) or whether the Member intends to seek review of the decision.
The complainant is also advised of the decision and may seek review
of the decision within the same period. The following can occur:
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(a)
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After the expiry of the review period, if no review request
has been lodged, the Executive will ratify the decision and
inform the investigating committee, complainant, Member, and
other relevant persons of the decisions and action taken.
The Executive will, where appropriate, authorise the announcement
of the decision to members and the public.
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(b)
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Where a review of a disciplinary decision is initiated by
any party to the investigation within the prescribed time,
such review is confined to reassessment of the material and
documentation made available to those investigating the matter.
New information is admissible at this stage only with the
agreement of all parties, including the investigating committee.
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(c)
|
Reviews will be conducted by a Tribunal (appointed by the
Executive), consisting of at least two Council members with
power to consult the Society's legal adviser, Executive Director
and EIC Convenor for assistance and advice on the case. The
Tribunal will advise the Executive whether:
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(i)
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The decision should be upheld, or
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(ii)
|
A hearing may be required to reassess the case or determine
the matters under review.
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(d)
|
Where the Executive decides the case should be heard, the
hearing is to be conducted by the reviewing Tribunal, which
will co-opt to its membership at least one person approved
by the Executive to represent the community interest and may
also co-opt additional members with relevant specialist knowledge
or expertise (as approved by the Executive). The Tribunal
will invite relevant parties to make submissions where appropriate
and the EIC Convenor (or another member of the investigating
committee) may be required to attend to advise on the earlier
enquiry and the basis for the original decision.
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(e)
|
Following its consideration and hearing of the case, the
Tribunal will recommend whether the Executive should:
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(i)
|
Uphold, modify or overturn the decision; and/or
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(ii)
|
Uphold, modify or overturn the disciplinary action
decided or recommended.
(Any of the disciplinary actions listed above may be
substituted following review).
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(f)
|
The Executive will make the Society's final decision by a
simple majority vote (by postal ballot if required) after
consideration of the Tribunal's recommendation. All relevant
parties will be advised of the outcome of the review process
and the decision will be announced to the membership and (where
appropriate) the general public.
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(g)
|
Those seeking review of decisions may be required to meet
all or part of the costs of the review and hearing process
and the Executive may from time to time set or impose fees
to be prepaid on lodgement of review requests.
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31.6
|
If the Executive decides that the Member is not guilty of misconduct,
the Member's name will, unless he/she requests otherwise, be expunged
from the minutes of the Executive.
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31.7
|
Any decision to terminate the membership of, or expel, any member
requires a simple majority of the full Executive to vote in favour
of the decision. The ballot on such a decision may be conducted
by post and the result being declared by the Executive. Membership
termination and expulsion decisions will be recorded in the Minutes
of the Executive.
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AND
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(a)
|
Where the Executive decides to terminate a person's membership,
the Secretary will notify the person in writing, requesting
they resign from the Society. If the Member's notice of resignation
is not received within 20 working days of notification being
posted to the Member, the Society will inform the Member in
writing that their membership has been terminated.
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(b)
|
Where the Executive decides to expel a Member, the Secretary
will notify the person in writing.
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32
|
Suspension
|
|
The Executive may suspend from membership any Member who fails
to pay his/her annual subscription. Before any resolution for suspension
for this cause shall take effect, the Executive will:
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|
|
|
(a)
|
Determine that the Member's subscription is in arrears for
at least one financial year; and
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(b)
|
Give the Member 30 days notice in writing of intention to
suspend membership. Any membership so suspended shall immediately
be reinstated upon payment of the subscription in arrears.
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33
|
Resignation
|
|
33.1
|
Any member or other person admitted may resign from the Society
by notifying the Society's Membership secretary in writing and stating
that he/she wishes to resign. The termination of membership will
take effect when the current subscription period ends, unless the
person withdraws his/her resignation before it has taken effect.
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33.2
|
A Member who resigns as a result of Rule 30.6 being applied will
immediately cease to be a Member and will have no entitlement to
withdraw his/her resignation.
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33.3
|
The Executive will not accept the resignation of any Member who,
at the time of tendering his/her resignation, is the subject of
an investigation under Rule 31 until such time as the Executive
has ruled on the matter under investigation.
|
34
|
Notices
|
|
Any notice to a Member of the Society may be served upon that Member
either personally or by sending it prepaid through the post addressed
to the Member's last known address. If served by post, any notice
shall be deemed to be served on the third day following posting.
|
35
|
Seal
|
|
The Common Seal of the Society will remain the custody of the President
or the Executive Director and will only be fixed to an instrument
pursuant to a resolution of the Council. Every instrument to which
it will be fixed will be signed by the Secretary and by at least
two other members of the Executive.
|
36
|
Dissolution
|
|
The Society may be voluntarily wound up in accordance with the
provisions of Section 24 of the Incorporated Societies Act 1908.
|
37
|
Winding Up
|
|
37.1
|
Any resolution for dissolution of the Society must be determined
by the Members at a general meeting.
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37.2
|
After payment of the Society's liabilities and the expenses of
winding-up, surplus assets and funds will be vested in an institution
or institutions which have objects similar to those of the Society,
or in a charitable institution or institutions. These decisions
are to be determined by the Members in the general meeting at which
the resolution for dissolution is passed or confirmed.
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37.3
|
In the event of any branch, division or ad hoc group of the Society
formed under Rule 23 being wound up, the Executive will determine
the disposition of any assets of the group remaining after its liabilities
have been paid.
|
38
|
Alteration of Rules
|
|
The Rules of the Society may be altered by a resolution supported
by the majority of Members present at any general meeting of the
Society. The meeting must be properly called and constituted in
terms of these rules. Notice of the proposed alteration must be
given in writing to Members not less than fourteen clear days prior
to the date of the general meeting. Alternatively, the rules may
be altered by postal ballot carried out in accordance with Appendix
2.
|
Appendix 1
|
| Procedure for Postal Ballot of Elections to Office
|
|
(a)
|
After the date on which nominations close the Executive Secretary
will post to each member of the Society (at the Member's last known
address) a voting paper containing in alphabetical order of surnames
a list of all the duly nominated candidates for all offices and
directions as to voting. The voting paper will be similar to the
one that follows but can be altered at the discretion of the Executive:
"The Executive of the NZ Psychological Society Incorporated
Voting Paper for use at Election to Office of candidates for (President
and/or President-elect and/or Director of Xx) to be held on the
day of 19 ."
|
|
Directions:
|
|
|
|
(i)
|
The voter must vote for no greater number of candidates than
there are vacancies.
|
|
(ii)
|
The voter must strike out the name of any candidate for whom
the voter does not wish to vote.
|
|
(iii)
|
This voting paper must be enclosed in a sealed envelope with
the name of the voter signed and legibly printed on the outside
of the flap of the envelope.
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|
(iv)
|
The voting paper must be delivered at the office of the Executive
Secretary not later than 4 p.m. on the day preceding the annual
general meeting.
|
|
|
(b)
|
A voting paper will be informal in any of the following cases:
|
|
|
|
(i)
|
If the name of the voter does not appear signed or printed
legibly on the outside of the flap of the envelope.
|
|
(ii)
|
If the number of candidates whose names have not been struck
out is greater than the number of vacancies to be filled.
|
|
(iii)
|
If the envelope containing the voting paper is delivered
after the closing of the ballot.
|
|
|
(c)
|
The Executive will appoint at least three scrutineers who are Members
of the Society but not candidates for office.
|
|
(d)
|
Between the time fixed for the closing of the ballot and the commencement
of the annual general meeting the envelopes containing the voting
papers will be opened and the votes recorded for each candidate
counted by the scrutineers.
|
|
(e)
|
If the votes are equal for two or more candidates the election
is not complete. The Chairperson of the annual general meeting will
decide by lot which of such candidates shall be elected.
|
|
(f)
|
On completion of the count the scrutineers will prepare a certificate
showing the number of valid votes cast for each candidate. The certificate
will be delivered to the Chairperson of the annual general meeting
who will then declare the result.
|
|
(g)
|
Any omission on the part of the Executive Secretary to forward
a voting paper to any Member entitled to vote will not invalidate
the election.
|
Appendix 2
|
|
Procedure for Postal Voting on matters other than the Election
of Officers
|
|
(i)
|
Notice of intention to hold a postal vote and information relating
to the substance of the matter to be voted on, is to be advised
to members in a Society publication.
|
|
(ii)
|
National Office will post to each financial member of the Society
(at the member's last known address) a voting paper containing detailed
wording of the matter to be voted on. Voting papers will be posted
not less than 21 days following publication as in (i) above.
|
|
(iii)
|
Voting papers will clearly indicate the closing date for votes
to be received by National Office. This date to be not less than
21 days following despatch of the voting papers from National Office.
|
|
(iv)
|
Sealed, returned papers are to be opened by the Society's executive
officers, under the scrutiny of not less than two Society members,
appointed by the Executive.
|
|
(v)
|
The result of the vote is to be recorded by the Executive at its
next meeting, and published in the next member publication.
|
|
(vi)
|
Only votes recorded correctly on the official voting paper will
be accepted as valid. Any omission on the part of National Office
to forward a voting paper to any Member will not invalidate the
election.
|
|
(vii)
|
The result of a postal ballot will be considered invalid if the
number of returns submitted constitutes fewer than 10% of current
financial Members.
|
